NPC ADMINISTRATIVE ASSISTANT
INTRODUCTION TO NPC
National Parents Council Primary (NPC) is the representative
organisation for parents of children in education. NPC was established
in *, under the programme for Government, as
the representative organisation for parents of children attending
primary school. It received statutory recognition in the Education Act
*.
NPC exists to ensure that all parents are supported and empowered to
become effective partners in their children’s education. NPC works
to increase the capacity and capability of the education sector, to
achieve true partnership and deliver better outcomes for all
children.
TERMS & CONDITIONS
The salary for this role is € *,**Apply on the
website** per annum.
Hours: * hours a week
Reporting to the Advocacy Services Manager.
Place of work: Dublin City Centre location
Contract is for three years fixed term with an initial probationary
period of nine months.
ROLE
To be responsible for administrative and organisational support in all
NPC functional areas with a particular responsibility for the NPC
Advocacy Unit, ensuring the delivery of quality services which meet
the needs of parents, supporting children in the education sector.
This role will broadly incorporate the following:
* Providing administrative support for developing and setting up
online surveys – knowledge use of survey monkey, google forms etc.
* Answering telephone calls and ensuring that all calls are logged
and directed to the appropriate person.
* Responding to general telephone & emails queries
* Drafting & typing documents
* Preparing, scrutinising & verifying information, records,
statistics etc.
* Organising routine office supplies.
* Providing assistance & support in organising & running events in
particular consultation events, online and in person.
* Attending meetings and taking minutes
* Using all available technology to effectively and efficiently
carry out role
* Using Effective verbal & written communication with stakeholders
* Applying & fully engaging in all policies & procedures in
operation in NPC as appropriate to role
* Other duties that may be assigned from time to time
PERSON SPECIFICATION
THE INDIVIDUAL SHOULD BE ABLE TO DEMONSTRATE THE FOLLOWING
COMPETENCIES:
COMMUNICATIONS Presents written material in a clear, concise,
comprehensive and convincing manner, in order to inform and influence
the reader(s). Clarifies information when required to do so.
INTERPERSONAL EFFECTIVENESS Shows empathy and understanding when
dealing with others, utilising tact and diplomacy at all times. Treats
others with respect. Works well with a wide range of people from
different backgrounds both within and outside organisation.
SELF-MANAGEMENT Plans and organises own work effectively. Ensures has
the relevant information and resources to complete tasks effectively.
Identifies what needs to be done and completes the tasks in a
systematic and efficient manner.
ANALYSIS & JUDGEMENT Sources and accurately gathers all relevant
information. Evaluates information available before making decisions,
weighing up the pros and cons of various options or courses of action
and recognizes when it is appropriate to consult others. Handles
numerical information with accuracy and attention to detail.
TEAM WORKING Works collaboratively with others to achieve shared
goals. Participates fully, sharing knowledge, ideas and expertise.
Shows an appreciation for other people’s positions and the values
their input. Willingly takes on additional responsibility to achieve
team objectives. Shows a willingness to learn from others.
COMMITMENT TO QUALITY RESULTS Takes ownership of tasks and is
determined to see them through to satisfactory conclusions. Takes all
necessary measures to ensure work is completed to a high standard and
within agreed timeframes at all times, even where it involves routine
or mundane tasks. Monitors and checks own work for accuracy and
ensures guidelines and procedures are followed. Reliable and
dependable, can work on own initiative.
CUSTOMER / CLIENT FOCUS Is aware of the service delivery requirements
of the organisation and the varying needs of his/her customers or
clients. Deals with customers / clients in a professional and
courteous manner, showing diplomacy and tact, particularly in
difficult situations.
SELF-AWARENESS & DEVELOPMENT Reviews own performance regularly and is
committed to developing own skills and knowledge base and applying
this learning on a regular basis. Keen to learn new skills, systems
and processes.
FLEXIBILITY & CHANGE ORIENTATION Is flexible in his/her approach, open
to change in work practices and adapts readily to recommendations for
change. Able to deal with changing demands and different situations /
circumstances.
INITIATIVE Actively suggests improvements within own work tasks. Can
work without excessive guidance or support yet knows when the
involvement of others is appropriate.
TECHNICAL KNOWLEDGE / KNOW-HOW Has the practical and technical
knowledge required to meet the goals and objectives of the role to the
highest standards.
Applications should be in the form of a letter of application and CV
(max 2 pages) and be emailed to **APPLY ON THE WEBSITE** “NPC
ADMINISTRATION ASSISTANT (LEVEL 1)” in the subject line or by post
marked Confidential to
Rob Walpole,
Deputy CEO,
National Parents Council,
* Marlborough Court,
Marlborough Street,
Dublin 1,
D * XP *.
by close of business on the 4TH DECEMBER **APPLY ON THE WEBSITE**.
Interviews for those who are shortlisted will be held in the National
Parents Council Primary office.
_National Parents Council Primary is an equal opportunity employer. _
We need : English (Good)
Type: Permanent
Payment:
Category: Others
